Getting your meetings in front of residents takes three steps: publish the meeting, add your meeting calendar to your website, and let residents subscribe. You only set up the calendar once. After that, every meeting you publish shows up for residents on its own.
Step 1: Publish your meeting
New meetings start as drafts. Drafts are only visible to signed-in staff.
Open the meeting menu and click Publish meeting.
Your meeting now appears on your public meeting page and your website calendar. When you add the recording and minutes later, they show up there too.
Note: Publishing can't be undone, so check the meeting details first. See "Meeting statuses".
Step 2: Add your meeting calendar to your website
You only need to do this once. There are two ways to do it.
Open the Meetings Portal to see instructions and the code
Or, copy the code below and paste it into your website where you'd like the calendar to appear.
<iframe src="https://app.heygov.com/{{jurisdiction_slug}}/calendar/embed" class="heygov-events" width="100%" frameborder="0"></iframe>Replace {{jurisdiction_slug}} with your HeyGov account name. Not sure what yours is? Email [email protected] and we'll send you the exact code.
Tip: If someone else manages your website, forward them this article. They'll know what to do with the code.
Choose what the calendar shows
Add any of these to the end of the calendar link to change what residents see.
Add this | What it does |
?type=meetings | Shows meetings only |
?view=list | Opens as a list instead of a calendar |
?department=city-council | Shows one department's meetings only |
?subscribe=hide | Hides the email subscription box |
To combine options, join them with &, for example ?type=meetings&view=list.
What residents see
When a resident clicks a meeting on your calendar, they get one page with everything in one place:
The meeting details.
The video or audio recording.
The agenda, with timestamps that jump to each item in the recording.
Your minutes.
A chat assistant that answers questions about the meeting.
If you edit your minutes after publishing, residents see the update right away. There's nothing to re-upload.
Share a single meeting
Want to send residents straight to one meeting? In your meeting, click Public page for meeting in the top right corner, then copy the link from your browser's address bar.
Let residents subscribe
Your meeting calendar includes an email subscription box. Residents who sign up get an email when new agendas and minutes are published, so they don't have to keep checking your website.
Don't want the subscription box? Add ?subscribe=hide to the calendar link.
Prefer to post a file?
You can also download your minutes as a PDF or Word document from the bottom of the Minutes tab and upload them to your website. If you edit your minutes later, you'll need to download and upload them again. See "How to publish or download your minutes".
Need help?
Email us at [email protected].
Prefer to ask in person? Pop in during Office Hours every Thursday to ask questions, troubleshoot, or learn something new. Anyone can come, whether you're a customer or still on your free trial.