Changelog

Clearer upgrade modal for locked features: The upgrade modal for locked features now more clearly explains what's included and how to unlock it.

Transcript & Speakers:

YouTube meeting recording: Resolved an issue causing some YouTube links to not display in the meeting recording section.

Dedicated upcoming meetings section: The meeting overview page now includes a dedicated section for upcoming meetings.

Improved meeting cancellation: A reason message can be added to a canceled meeting, which will be displayed in Meetings Portal and sent to Subscribers

Agenda packet shows in your public calendar: uploaded agenda packets now appear in the meetings calendar on your website.

Transcript speaker improvements: a warning is displayed when attempting to input a speaker who already exists within the municipality.

Agenda templates for each department: set up an agenda template once and reuse it for every meeting in a department or board.

Upload full agenda packets: attach a complete agenda packet to a meeting.

Import recordings from YouTube: generate transcripts for YouTube recordings of your meetings.

Cancel or publish a meeting in one click: publishing or canceling is now a single button; canceled meetings show a clear “Canceled” label.

A redesigned meetings list: refreshed layout and a cleaner list for easier scanning.

Show meetings on your website: add a meetings section so residents can see upcoming meetings, agendas, and minutes.

Nicer experience for uploaded minutes: uploaded minutes display more clearly, and the “Generate minutes” section is easier to understand.

Clearer recording status: more detailed status while a recording uploads and processes.

Meeting recording improvement: jump to the exact moment in a YouTube video that matches the transcript.

Find any meeting in seconds: search across your meetings by name.

Improved meeting minutes editor: improved table elements and table toolbar.

Automatic transcripts for your recordings: upload a recording and ClerkMinutes transcribes it automatically; recording links (including Zoom) are checked when you add them.

Improved meeting minutes editor: improved header alignment and page margins in minutes template settings.

Fix for agenda export: fixed a bug that sometimes returned stale agenda PDFs after edits.

Improved meeting agenda builder: the agenda builder and editor look better and make agenda creation simpler.

Recording and transcript status at a glance: see whether a recording is uploading, transcribing, or ready.

Minutes template: the layout for the minutes document can be customized for each department. Check out the options for toggling logo, alignment, footnote and more.

PDF export for minutes: meeting minutes can be exported directly as PDF

Improved DOCX export: the minutes DOCX document now includes the customizable letterhead

The meeting transcript can be improved by splitting a transcript line, if the transcript process didn't pick up that the text was spoken by multiple speakers.

The meeting minutes editor is upgraded to have more actions & formatting options.

Fixes for ClerkMinutes v2 AI: Fixed a bug that sometimes was showing a blank/empty document when generating meeting minutes.

Minutes generation with ClerkMinutes v1 AI stopped working and we fixed it

The process to download a meeting recording from a YouTube video is greatly improved

The Length option for generating minutes is more accurate now. Short minutes will be short, long minutes will be looonger.

Department members can be added or updated from the department page

The process to create a speaker directly for a transcript line from Meeting Transcript page is improved.

Custom Instructions are unlocked & available to all ClerkMinutes plans. This feature required a Growth or higher plan before

Minutes options (length, instructions) can be customized for each Board or Department

Store and remember the options used to generate minutes. When generating Short minutes with custom instructions for Town Board meetings, the system will remember the options used and will present them when generating minutes for next Town Board meeting

Transcript info about low confidence can now be clicked to scroll to that specific transcript text

Added search in speakers dropdown on transcript page. This should make it easier to find speakers, without requiring to go through the huge drop-down list

Meeting recordings can be uploaded from Facebook links

bug fix creating a new speaker requires only one name part now (first or last). Until now full name was required, and some users were filling random/placeholder data

Bug fix, minutes content is always saved & included in Doc/PDF export

Docx export improvements, toned down the bold sections, more spacing between paragraphs, fix quotes/motions

Stability improvements for auto-downloading recordings from YouTube links.

AI Chat for meeting page (beta feature). Find it on the right side of the Meeting page and ask it anything about the meeting

Upgraded Speakers drop-down on transcript page. Speakers are now organized by groups: Departments, Boards, and Members of the public. A Department/Board member can be part of multiple groups, and have a different title in each. Example: “Emily Smith as Clerk in Administration, and Board Member in Health Board”

Simplified & streamlined process for adding a Speaker from Transcript page

Updated the sensitivity for classifying transcript lines as needing review

Meetings now have a history log, where all meeting actions are recorded: who created the meeting, who and when imported the agenda, when the agenda was published, when was the recording uploaded, and more

Page to manage meeting categories

Improvements to transcript quality

Transcript lines have a new piece of info: the confidence percent for transcribing that text line, showing High, Good, Low, Poor.

Agenda importer is improved for large agendas (documents with over 5 pages)

Details for imported meetings can now be modified through the “Edit Meeting” screen

Fixed: the full content of meeting minutes can be exported as Word Document (docx)

Improved agenda importer, more information from uploaded agendas (PDF or Docx) will be imported: meeting date, description, location and all agenda items in correct order

Auto-download from YouTube link is fixed

Meeting can be imported by uploading .docx agendas, alongside PDF agendas supported from beginning.

ClerkMinutes AI is improved and should generate better minutes content

End date can be specified for meetings

Updated UI for meeting page, making it easier to navigate between overview, agenda, recording and minutes

Faster & improved recording download from Vimeo/Youtube/Zoom link

Improved UI & texts for the minutes editor. AI Actions button is more visible, warning on page-leave with unsaved changes, and many other small fixes

Recording upload fix, to detect if a video has a valid audio track